We are building Sub Invoices in Skoppe so general contractors can manage subcontractor invoices from the same place they manage the project budget. Instead of tracking invoices, approvals, payments, and commission in separate spreadsheets or accounting notes, Skoppe keeps the invoice workflow tied to the trade, subcontractor, scope items, and budget totals.

The problem with subcontractor invoices

On most construction projects, the budget says one thing, the subcontractor invoice says another, and payment status lives somewhere else. A GC may know the trade was awarded, but still has to manually figure out what was invoiced, what was approved, what was paid, what is still outstanding, and whether the invoice belongs to the full trade or only specific scope items. That creates confusion when reviewing project costs, approving payments, and tracking GC commission.

How Sub Invoices work in Skoppe

  1. Open the project budget or a specific trade budget.
  2. Click Enter Invoice and confirm the trade and subcontractor context.
  3. Enter the invoice number, invoice date, due date, amount, retainage, notes, and attachment if needed.
  4. Choose whether the invoice bills the entire trade or specific scope items.
  5. Allocate invoice amounts to scope items when the invoice only covers part of the trade.
  6. Save the invoice as a draft, submit it for approval, or approve it immediately.
  7. Approved invoices appear in the Ready to Pay area so the GC can see what needs payment.
  8. When a payment is recorded, Skoppe updates the invoice balance, paid totals, outstanding amount, and GC commission.

Why this matters

  • Invoices stay connected to the correct project, trade, subcontractor, and scope items.
  • GCs can see live budget, invoiced, approved, paid, and outstanding totals in one place.
  • Approved invoices are separated from draft or submitted invoices, making payment review cleaner.
  • Subcontractor payments are tracked against the invoice balance instead of floating separately.
  • GC commission is calculated from payments, not just from invoice amounts.
  • Project owners and construction company owners get a clearer picture of real project cost progress.
  • The workflow helps reduce missed invoices, double payments, and disconnected spreadsheet tracking.

FAQ

What are Sub Invoices in Skoppe?

Sub Invoices are subcontractor invoices entered directly inside a Skoppe project budget. They can be tied to a trade, subcontractor, and specific scope items so the invoice stays connected to the project cost structure.

Can an invoice be saved before approval?

Yes. An invoice can be saved as a draft, submitted for approval, or approved immediately depending on the project workflow.

Can a subcontractor invoice be tied to specific scope items?

Yes. Skoppe supports invoices for the entire trade or for specific scope items. This helps when a sub is billing for only part of the work.

How does Skoppe track invoice payment status?

Skoppe tracks approved amount, paid amount, remaining balance, and outstanding invoices. Once a payment is recorded, the invoice totals update automatically.

Does Skoppe calculate GC commission from invoices?

Skoppe calculates GC commission from payments, not simply from entered invoices. This keeps commission tied to actual payment activity.

Who is this invoice workflow built for?

This workflow is built for general contractors, subcontractors, project managers, and construction company owners who need a clearer way to manage subcontractor invoices against the project budget.