Invoices in Skoppe are now connected directly to the project budget. General contractors can enter a subcontractor invoice, assign it to a trade or specific scope items, request approval, record payment, and see the financial impact without moving between separate spreadsheets, emails, and accounting notes.
Construction invoices are often disconnected from the work
A subcontractor invoice may arrive by email, get reviewed in a spreadsheet, receive approval through a text message, and later be entered into an accounting system. During that process, it can be difficult to confirm what the invoice covers, how much has already been billed, whether the amount exceeds the budget, who approved it, and what remains unpaid. Skoppe brings those details into the same workspace as the trade, scope, budget, and project team.
How invoice management works in Skoppe
- Open a project, trade, or subcontractor budget and select Enter Invoice.
- Add the invoice number, invoice date, due date, amount, retainage, notes, and supporting document.
- Apply the invoice to the entire trade or allocate the amount across specific scope items.
- Review the invoice summary to compare the current budget, previously invoiced amount, new invoice amount, total invoiced, and remaining balance.
- Save the invoice as a draft, approve it directly, or send it to selected project members for approval.
- Approvers receive an email with a secure invoice review page where they can approve or reject the request.
- Approved invoices appear in the invoices ready to pay area with their balance and due-date information.
- Record the payment amount, date, method, check number, payment account, attachment, and notes.
- Skoppe updates the invoiced, approved, paid, outstanding, and remaining totals across the trade and project budget.
- When applicable, Skoppe calculates GC commission based on the configured commission rate and payments received.
A clearer path from invoice to payment
- See every invoice against the correct project, trade, subcontractor, and scope item.
- Prevent overbilling by comparing invoices with the current budget and remaining amount.
- Track draft, pending approval, approved, rejected, partially paid, and paid invoice statuses.
- Send approval requests to the right project members without relying on separate email threads.
- Keep a record of who reviewed and approved each invoice.
- Allocate progress invoices across the actual work being billed.
- See invoices ready to pay without searching through project folders.
- Record partial or full payments with payment details and supporting documentation.
- Keep project-level and trade-level financial totals updated automatically.
- Calculate GC commission from actual payments instead of manually tracking it elsewhere.
FAQ
Can an invoice be assigned to a specific subcontractor and trade?
Yes. Each invoice can be connected to the relevant project, trade, and subcontractor so the billing history remains tied to the correct work.
Can an invoice be split across multiple scope items?
Yes. Skoppe allows the invoice amount to be allocated across selected scope items. The allocation preview shows how much has been assigned and how much remains.
What happens if the invoiced amount exceeds the budget?
The invoice summary shows the updated total invoiced and the remaining budget. A negative remaining balance makes potential overbilling visible before the invoice is approved.
Can project members approve invoices by email?
Yes. Skoppe can email selected project members a secure review link where they can view the invoice details and approve or reject the request.
Can invoices be saved before they are ready for approval?
Yes. An invoice can be saved as a draft and completed later without entering it into the approval or payment workflow.
Does Skoppe support partial invoice payments?
Yes. Users can enter the amount being paid, allowing the invoice to retain an open balance until the remaining amount is paid.
What payment details can be recorded?
Skoppe can record the payment amount, payment date, method, check number, paid-from account, attachment reference, and payment notes.
How do invoices affect the project budget?
Invoice activity updates the project and trade totals for invoiced, approved, paid, outstanding, and remaining amounts so the budget reflects current financial activity.
Can Skoppe track GC commission?
Yes. When a commission rate is configured, Skoppe can calculate earned GC commission based on payments received.
Who is construction invoice management in Skoppe for?
It is designed for general contractors, subcontractors, construction managers, project administrators, and construction company owners who need a clearer invoice approval and payment process.